Help & Tutorials

Most features in Student Trove depend on having an active semester and courses (subjects). Follow this order to avoid issues:

1. Create a semester — Open Settings > Semesters and tap Add Semester. Enter a name, start date, and end date. Set it as the active semester — this is required before you can add courses, classes, or tasks.
2. Add courses — Go to the Subjects tab and tap the + button. Give each course a name, optional short code, and colour. You need at least one course before you can add classes to the timetable, link tasks, record grades, or use Smart Import for classes.
3. Explore the dashboard — The home screen shows upcoming tasks, today’s classes, and quick stats once you have data.

Prerequisite: You need at least one course before you can add classes. See Getting Started.

Build your weekly class schedule:

1. Add a class — In the Timetable tab, tap +, select a subject, choose a day, and set start/end times.
2. Set a venue — Optionally add a room or building name for each class.
3. Switch views — Toggle between list view (day-by-day) and grid view (full week overview).

Conflict detection: If two classes overlap on the same day, Student Trove highlights the conflict so you can fix it.

Track assignments, deadlines, and reminders:

1. Create a task — Tap + in the Calendar tab. Set a title, due date, optional reminder, and link it to a subject.
2. Recurring tasks — Enable recurrence to repeat a task daily, weekly, or on custom days.
3. Calendar views — Switch between month view and agenda view. Dots on the calendar indicate days with tasks.
4. Mark complete — Tap the checkbox to mark a task as done. Completed tasks move to the bottom of the list.

Note: Linking a task to a course requires that the course already exists. You can create tasks without a course link, but to organise them by subject, add your courses first.

Prerequisite: Grade categories live under courses, so you must add your courses first before recording grades.

Track assessments with weighted categories:

1. Add a grade category — Open a subject’s grades and create categories like “Tests”, “Assignments”, or “Exams”. Assign a weight to each.
2. Record grades — Add individual grades within each category. Enter the score and total.
3. View GPA — Check your calculated GPA in multiple systems (4.0 scale, percentage, etc.) from the grades summary.

Projections: See what score you need on remaining assessments to reach a target grade.

Keep track of your class attendance:

1. Mark attendance — After a class, mark it as attended, missed, or excused from the timetable or attendance tab.
2. View stats — See your attendance rate per subject and overall. A visual indicator shows when you are below a target threshold.

Before you start

Smart Import links scanned classes and tasks to your existing courses. Make sure you have completed these steps first:

1. Create an active semester — Settings > Semesters > Add Semester, then set it as active.
2. Add your courses — Go to the Subjects tab and add each course. Smart Import matches scanned text against your course names and short codes.
3. Then scan — Open Smart Import from Settings. Without courses, imported classes and tasks cannot be linked to a subject.

How to import

Import your timetable from an image, PDF, or pasted text:

1. Image import — Take a photo or pick an image of your timetable. The on-device OCR engine reads the text and extracts classes.
2. PDF import — Select a PDF file. Text is extracted directly from the document.
3. Text import — Paste your timetable text directly. Useful when OCR is not available or when copying from a website.

After scanning: Review the detected records, fix any errors, assign subjects, and tap Apply to add them to your timetable.

Troubleshooting

• “No courses found” — You need to add courses in the Subjects tab before importing classes or tasks. Smart Import cannot create courses for you.
• “OCR not supported on your device” — The on-device OCR engine requires an ARM processor (arm64-v8a or armeabi-v7a). Emulators and x86 devices are not supported. Use Text import instead.
• “No records detected” — The scanner could not find any classes or tasks in the text. Try a clearer photo, check the crop area, or paste the text manually.
• Poor recognition quality — Use a clear, well-lit photo. Crop to just the timetable area. Avoid skewed or blurry images.
• Courses not matching — Smart Import matches against course names and short codes. Make sure they match what appears on your timetable (e.g. “CS101” in the app if “CS101” appears on the image).
• iOS — On-device OCR is not yet available on iOS. Use Text or PDF import.

Supported devices

Smart Import with image OCR works on Android devices with ARM processors (most phones and tablets). x86/x86_64 devices (some Chromebooks, emulators) should use Text or PDF import.

Plan focused study sessions across your subjects:

1. Generate a plan — The study planner creates a suggested schedule based on your timetable, upcoming deadlines, and subject priorities.
2. Track sessions — Start a study session timer and log how long you study for each subject.
3. Adjust priorities — Mark subjects as high priority to allocate more study time to them.

Understand your academic patterns:

• Study distribution — See how your study time is split across subjects.
• Busiest days — Identify which days have the most classes or tasks.
• Grade trends — Track how your grades change over time within each subject.
• Attendance insights — View attendance patterns and spot trends.

Insights update automatically as you add data throughout the semester.

Keep your data safe with local backups:

1. Create a backup — Go to Settings > Backup and tap Export Backup. A JSON file is saved to your device.
2. Restore — Tap Import Backup and select a previously exported file. Your data will be restored.

Backups include all semesters, subjects, classes, tasks, grades, and attendance records.

Share your data with other apps:

• ICS export — Export your timetable or tasks as an ICS file to import into Google Calendar, Outlook, or Apple Calendar.
• CSV export — Export grades or attendance data as CSV for use in spreadsheets.

Export options are available from the relevant screen’s menu (three-dot icon).

Customise Student Trove to suit your preferences:

• Themes — Choose between light, dark, or system-default theme. A monochrome option is also available.
• Accessibility — Adjust text scaling, enable high-contrast mode, colour-blind friendly palettes, or reduce motion for animations.
• Notifications — Configure reminder notifications for tasks and classes. Set default lead times.
• Semesters — Manage and switch between academic terms.
• Data — Access backup, restore, and data management options.